Monthly Archives: September 2016

Finding a Copier Leasing Company

How to find the right copier leasing company

Finding the right company for leasing a copier for your business is a daunting task. Renting a photocopier is one way of minimizing a large initial capital required in purchasing one. Before choosing the right copier leasing company, you need to conduct some homework on your own business and evaluate the type of copier you would wish to have. Lease contract for a copier should be based on the number of pages the copier can print per month and so you will need to determine your print load. After determining your print job you need to narrow your search for a copier model because with the Action Imaging Products, a lower monthly volume will also imply fewer requirements for a page per minute.

The type of copier the company leases

It’s necessary to consider the type of copier the company is leasing, most of the current copiers are multifunctional, and they combine all the function of a scanner, printer, fax machine, and photocopier. It would be necessary to lease a copier that combines most of the tasks rather than having multiple outdated machines.

Is the company accredited?

Some of the leasing companies may not be approved to lease its equipment. It is therefore always necessary to the credibility and trust of the leasing company you want to work with by simply checking with the Better Business Bureau. Confirming the company credibility with the Bureau instills confidence and assurance of the quality you will get from their service.

The kind of support the leasing representatives provide

The kind of support you are likely to get from the representatives of the company you choose after leasing the copier is paramount in making you decisions. The leasing company should offer support through its representatives like installation of the copier and also frequent maintenance after sometimes which should be stated clearly in the agreement.

Payment options

The primary purpose of you opting to lease a copier for your business is simply because of a limitation to capital or revenues of purchasing one and owning it forever. Thus, when you decide to lease one you need to consider whether the company you choose offers different payment options. Look for one that has several payment options like down payments or paying in monthly installments.

Does the company allow price negotiation?

Whenever you require leasing a copier, it is paramount to establish whether the company you choose does provide room for negotiating the leasing price and select one that encourages negotiation since it’s a very crucial aspect. The negation will help you save money both in the long and short term. However, when negotiating the price of the lease, you should also consider quality and efficiency of the copier that will fully satisfy your needs. Pay attention to the number of pages the copier can print per day.

Company’s policy on broken down copiers

It’s important to check the company’s leasing policy on the broken copiers or equipment and their maintenance timetable, though it’s a necessity for most of the leasing companies to include maintenance and operating agreements.

Managed Network Services

managed services

How Managed Network Services has changed over the years

Managed network services involve outsourcing the IT needs to a qualified IT company so that the business can handle its core business. Managed network services helps the company lower its IT expenses while taking advantage of the best skills and systems in the field of IT.

Before the term managed IT services, the service used to be called IT help and was only available when systems at the workplace broke up. Thus, when a computer or the printer had broken down, a specialist would have been called out and repaired it for a high fee.

Since there were very few companies offering the service in the early 1990s, the PC manufacturer was the same person that was servicing it.  There were few manufacturers at the time and you were not guaranteed that the system would work for long after it had been repaired. This break/fix model relied on the system to break down for it to be repaired. It was also time consuming and ineffective.

Service becomes a habit

After several years of break/fix model, the IT professionals became very efficient. They would visit the premises and check the IT systems even if there was no problem with them. They would check the logs and any clues that showed that there was a problem. There was also checklists to ascertain that the systems were working properly. Between the visits, if any of the systems broke down, it was up to the customer to call the technician to repair the system. Sometimes this took too long and led to the loss of business. Some companies were fortunate to have an on-site technician to handle a few problems here and there before the next servicing.

Managed Services                                   

After years of the habitual servicing and repair, there was a need of an automated model that could help the IT service companies, software and hardware developers to know what was wrong or was likely to be wrong with the system and look for ways to rectify it in good time. This led to the development of network management protocols to enable remote monitoring, diagnosis and repair. Most of the IT systems were now advanced to a level that they could be diagnosed remotely. This model was very expensive at first and was only available to big firms. However, managed IT services have become less complex and available to small business too. They are now cheaper than hiring an on-site technician team to monitor the systems. For a review of Managed Network Services for your company, call Action Imaging Group today!