The Expense of Copier Repair
Even with the development of business communications systems, every business requires having a copier to print some of the business correspondence, purchase orders, invoices, tender documents, memos and so much more.
Your copier requires servicing from time to time depending on the usage. Sometimes the copier breaks down and requires repairs. Consumables such as toners, waste containers, and drums require replacement after they are used up.
The cost of repairing the copiers may depend on the size, the extent of damage and the model. Moreover, copier repairs without a service agreement tend to be more expensive than copiers repairs when you have a service agreement.
The average copier for a medium sized organization makes around 8,000 copies per month of which 6,500 are black and white while the rest are colored copies
With a copier of such a size, it costs $150 per hour for an average service call. In a year, there are expected to be around five service calls. The total cost per year goes to about $750.
The average black toner costs around $350. The average cost of a color toner is about $150 of which they are four. In a year, the company may need about three. This brings the total cost to about $2850
As for the waste toner, it costs an average of $100 to replace after 43,000 copies. As for the drum cartridges, they cost $390 for replacement after about 125,000 copies. The average expense for servicing the whole piece could go well past $3,500 a year. Make sure to call Action Imaging Group before you commit.
Bringing Down the Costs
Sign up for a Maintenance Service
To bring down the cost of repair, you may sign up to a maintenance agreement with the supplier. The cost of repair is usually lower than buying the parts and paying for the labor from the pocket. However, you need to do your calculations according to the given prices.
Train the Users on the Correct Use of the Copier
Most of the repairs result from copier misuse. It is good not to assume that everyone knows how to use a copier, have the staff instructed on the proper use and care of the machine.
Repair Small Problems on Time
Preventive measures and speedy servicing of the small problems helps lengthen the lifespan of the copier. Changing the consumables such as the waste bin, toners, and drums on time also ensure that the printer performs well. You should also read the manual on how to clean and did with each notification and alarm.