The Right Time for Toner Replacement

When is it time to change toner on your copier?

Having the toner run dry in the middle of a printing run can be very frustrating, or even lead to loss of business.  Unfortunately, toner level is one of the things that go unnoticed until the the paper to be printed comes up blank. This unfortunate situation can be avoided by looking for warning signs that the toner has run out.

Printer warnings

This is the most obvious warning sign. All modern printers are able to detect low toner levels and indicate low toner warning lights. A message will also appear on the computer screen showing the same warning. This warning is issued when toner levels get very low, even as the printer continues printing.

Low toner coverage (blank spaces)

If the printer is missing areas here and there, the toner is running out. If you notice that some parts get so faint or even remain blank, it is a sure sign that the toner is running low.

Clumps and spots

Sometimes streaks from on the paper when the toner runs low and the toner clumps.  Streaks are made by uneven spread of the toner. This can be temporarily remedied by shaking the toner to have a more even spread before the toner finally runs out.

Faded color

Faint and faded colors are a clear indicator of low toner. Sometimes the colors could even appear differently for example black looking like grey.

Loss of other functions

Some modern printers come with multiple functions like scanning and copying. These functions will stop because they are connected to the printing function and all fail together.

Laser toners can print anything between 2,000-20,000 pages before running out.  Some printer brands have introduced recyclable toners that can be refilled. This can be done 2 or 3 times before the toner is completely useless.

You may still get a few more good prints from toner even when the toner light comes on. Some printers lock up when this light comes on, this is the place you don’t want to be.

If toner replacement is a burden, call Action Imaging Group to discuss service options.

(520) 408-4940

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