Many companies wonder how managed printing services saves you time and money . In many companies, the IT department is tasked with the work of managing the print services in all the offices. This involves connecting the printers to the machines, repairing and supporting the print environment. Every time that there is a problem, the IT person rushes to the printer to handle the problem if not online service.
Unfortunately, IT people are not the print experts. It takes time for them to diagnose a problem and look for a solution. All this time, anyone that needs to make copies has to seek printing services, which are overly expensive. At the same time, the IT team leaves whatever they are doing to handle the problem. If the company has several offices supported by a central team, it really disrupts the work schedule of the team. This can drag important projects well past the deadline especially if the printers are breaking down frequently.
What are managed print services?
Managed Print services involve monitoring copiers and printers from a given remote location. From the location, they can predict the problems that may occur, schedule regular maintenance services and repair the printer when it breaks down unexpectedly.
They also work with the businesses to control the use of the printer in order to cut the costs. It cuts down on unauthorized use of the printers as well as what can be printed or not. This may include setting up quotas and restricting printing. In addition, the print experts advise you on when to upgrade your equipment and what would work for your organization in terms of efficiency and monthly printing cycle.
The use of managed printing serves frees the IT team from managing and supporting the printing environment so that they do other work.
Many companies that offer the service can provide you with another printing machine as they work on repairing your printer. You will also not lose your employees to looking for a suitable technician to handle the repairs.
The cost of maintaining a printer is higher than paying for managed printer services. On the other hand, your printer is repaired by an expert in the field ensuring quality services. Moreover, you bid goodbye to such embarrassing situations as running out of ink, having roller problems and forgetting about regular maintenance.
In essence, with managed printing services, you just print and worry less about what needs to be done about the printer at a little monthly cost.