Monthly Archives: May 2017

Choosing Copiers

choosing copiers

Choosing Copiers

Although it is true that technological advancements have made it easier for employees and customers to communicate digitally, the need for printed documentation, contracts, marketing materials and more has not been eliminated and choosing copiers hasn’t got any easier.

When it comes to selecting an office copier, printer or multi-function device for your office, there are a wide variety of options. However, no two offices have the same requirements for these machines. In order to define your office’s requirements, there are a few important questions to answer first.

HOW MANY EMPLOYEES NEED COPIER/PRINTER ACCESS?

We have found that it is common to under- or over-estimate your employees’ printing requirements. In order to prevent both scenarios, your first step is to determine how many employees in your office need access to the printer and copier on a daily basis. As an example, some smaller businesses may not need a high-volume multi-function copier if it doesn’t require heavy usage by numerous employees on a daily basis. On the other hand, a desktop printer may not be sufficient or cost effective to meet the entire office’s printing needs.

WHAT PRIMARY FUNCTIONS DOES YOUR OFFICE REQUIRE?

Multi-function devices are a great addition to most offices because they combine print, copy, scan, fax and finishing capabilities in one machine. A multi-function device can cut down on maintenance and supply costs, compared to operating separate machines for all of these requirements. However, if your business never uses fax as a form of a communication and rarely, if ever, scan documents, you don’t need to spend money on a multi-function printer that provides these capabilities.

The beauty in having options is that you will be able to find the device with functions you need – so you won’t end up investing in something you will never use.

DO YOU REQUIRE MOBILE PRINTING CAPABILITIES?

The advance of mobile in the last five years has enabled employees to not only access documents on the go, from mobile devices, but even send projects to their printers from those devices. If your employees require this kind of flexibility, you’ll need to select an office copier printer with a reliable, easy-to-use wireless interface. You’ll need copiers and printers in your office that support cloud printing.

Answering these questions can mean the difference between the perfect selection the first time, or lost productivity caused by a poor investment. The right machine for your office isn’t necessarily the one offering the most features or lowest price point. The right copiers and printers are the ones that fit seamlessly into the day-to-day operations in your workplace. The best way to find that machine is by answering these questions, before you start shopping.


History of Copy Machines

choosing copiers

People are interested in the history of copy machines. It seems we went from Guggenheims press to where we are today, right? Not really, most want to know: How were they invented? When were they invented? How do they work with today’s technology?

It makes sense to be curious, it seems they have just been there when we needed them, and to be honest I hadn’t stopped to think about the history of copy machines for a long time. We have been selling copier technology things for over 20 years, remembering how they started could be a challenge.

A history of copiers, as we can remember.

Copy Machines

The copier machine, also known as the photocopier, was officially invented in 1937 when inventor Chester Carlson invented a process called electron photography.

Carlson ended up inventing the photocopier the same way a lot of things get invented — he wanted a more efficient way to complete an everyday task.

Carlson’s job at a patent office required him to make large numbers of copies every day — which was expensive and difficult to accomplish at the time.

For 15 years Carlson worked on perfecting a way to transfer images from one piece of paper to another using static electricity. When he invented what he called “electron photography”, he filed a patent.

It was almost one year to the date of the patent filing that Carlson created the first photocopy using the process that he later renamed to “Xerography”.

Xerography garnered Carlson worldwide acclaim, as it was his invention that created the billion-dollar copier industry we know today.

Copiers Joining the Mainstream

Xerography was not an overnight success. Carlson shopped around the idea for 10 years before he found a company willing to help him develop the process.

Carlson teamed up with The Haliod Company to help develop his process for creating copies — that company later became known as the Xerox Corporation.

The Haliod Company produced the world’s first office photocopier in 1955, called the Copyflo. It was not nearly as successful as the Xerox 914, which was invented in 1958 and sold thousands of units.

 Xerox

For a long time the Xerox Corporation held a monopoly on the copier industry. It certainly helped that they held a patent, but even when other companies were able to produce copiers using Xerox’s method, they weren’t trusted.

Before long, photocopiers started being called “Xerox machines”, and one could hardly envision a time when the market wasn’t dominated by one company.

Of course, knowing what we know now, Xerox is hardly the leader in photocopiers anymore. Now we have Ricoh, Sharp,  and many other that have beaten the giant at its own game. Today you all have a multitude of choices when it comes to your copier machines, we at Action Imaging Group would like that opportunity to serve you.